Total Revenue (General)
KSh 0
Excludes singular Pumice sales
Total Purchases (General)
KSh 0
Excludes singular Pumice purchases
Stock On Hand
0 units
Valued at KSh 0
Total Expenses (General)
KSh 0
Excludes singular Pumice expenses
Total Credit Loans Outstanding
KSh 0
Receivables owed by customers
Cash Injected
KSh 0
Owner / investor capital
Net Profit (General)
KSh 0
Margin —
Financial Accounts Storage
Live balance distribution across business money stores
Pochi La Biashara
KSh 0
Merchant Till & Mobile Wallet
M-Pesa
KSh 0
Direct Customer, Till Transfers & Pumice Vault
Cash
KSh 0
Physical Cash on Hand
Moneybox
KSh 0
Safe Box / Reserve Funds
Credit Account (Owed)
KSh 0
Total Outstanding Customer Credit
Recent General Sales
| Item | Qty | Total |
|---|
Recent General Purchases
| Item | Qty | Total |
|---|
Top Buyers
Ranked by amount paid or how often they buy
| # | Buyer | Purchases Made | Total Amount Paid |
|---|---|---|---|
| No sales logged yet. | |||
Daily Balance Sheet
Snapshot of operations and balance performance for the selected day
Day's Sales Revenue
KSh 0
0 items sold
Day's Cost of Purchases
KSh 0
0 purchases
Day's Expenses
KSh 0
0 items logged
Day's Net Operating Profit
KSh 0
Margin —
Daily Performance Summary
| Trading Summary | |
| General Sales Revenue | KSh 0 |
| Pumice Revenue | KSh 0 |
| Total Revenue | KSh 0 |
| Direct Purchases & Costs | |
| General Purchases | KSh 0 |
| Pumice Purchases | KSh 0 |
| Gross Profit | KSh 0 |
| Operating Expenses | |
| General Expenses | KSh 0 |
| Pumice Expenses | KSh 0 |
| Day Net Profit | KSh 0 |
Daily Account Cash Movement
| Account | Inflow (+) | Outflow (-) | Net Change |
|---|
Day's Detailed Transaction History
Complete breakdown of all activity logged for the selected date
| Category | Details / Party | Account | Amount |
|---|---|---|---|
| No transactions logged on this day. | |||
Pumice Revenue
KSh 0
0 transactions
Pumice Purchases
KSh 0
0 transactions
Pumice Expenses
KSh 0
0 items logged
Pumice Net Profit
KSh 0
Margin —
Pumice Cash Stored (M-Pesa)
KSh 0
Singular M-Pesa Liquidity
Pumice Cash Received (hand)
KSh 0
Cash sales, not in M-Pesa
Total Withdrawn to People
KSh 0
0 withdrawals
Log Pumice Sale
Singular revenue stored directly in M-Pesa
Pumice Sales Draft
Nothing is recorded until you submit. The draft is kept on this device if you close the page.
| Customer | Type | Date | Paid via | Qty | Price each | Total | |
|---|---|---|---|---|---|---|---|
| No items in the draft yet. | |||||||
| Draft Total | KSh 0 | ||||||
Log Pumice Purchase
Stock purchases deducted directly from M-Pesa
Log Pumice Expense
Operating costs deducted directly from M-Pesa
Withdraw to Person
Cash sent out of M-Pesa directly to someone (e.g. owner draw, employee payout)
Pumice Stock by Type
What you bought, sold and lost of each type, with average prices (all time)
| Type | Bought | Avg buy price | Sold | Avg sell price | Damaged / lost | In stock |
|---|---|---|---|---|---|---|
| Log a Pumice purchase to see stock here. | ||||||
Pumice Sales Ledger
Revenue from Pumice sales
| Date | Customer | Type | Paid via | Qty | Price each | Amount (KSh) | Action |
|---|---|---|---|---|---|---|---|
| No Pumice sales logged yet. | |||||||
Pumice Purchases Ledger
Stock purchases for Pumice
| Date | Vendor / Note | Type | Qty | Price each | Amount (KSh) | Action |
|---|---|---|---|---|---|---|
| No Pumice purchases logged yet. | ||||||
Pumice Expenses Ledger
Operating expenses for Pumice
| Date | Description | Kind | Qty | Cost each | Amount (KSh) | Action |
|---|---|---|---|---|---|---|
| No Pumice expenses logged yet. | ||||||
Withdrawals to People
Search by recipient to see their full withdrawal history and running total
| Date | Recipient | Amount (KSh) | Action |
|---|---|---|---|
| No withdrawals logged yet. | |||
Sales (Weekly)
KSh 0
0 transactions
Purchases (Weekly)
KSh 0
0 transactions
Estimated Net Margin
KSh 0
0% Margin
Monthly Product Net Performance
Calculates Sales minus Purchases per product for the selected month. Negative net values are highlighted in red. Top Selling Items, Top Purchases, and Product Movement below follow this same month.
Add Data From Previous Months / Historical Data
| Product | Monthly Sales | Monthly Purchases | Net (Sales - Purchases) | Status |
|---|---|---|---|---|
| No data available for the selected month. | ||||
Top Selling Items
By total revenue for period
| Item | Qty Sold | Total Revenue |
|---|---|---|
| No sales in this period. | ||
Top Purchases
By total spend for period
| Item | Qty Bought | Total Cost |
|---|---|---|
| No purchases in this period. | ||
Product Movement
Products moving from highest to lowest quantity sold — Weekly
| # | Item | Qty Moved | Movement |
|---|---|---|---|
| No sales in this period. | |||
Best Customers
Ranked by what they bought (cash sales + goods on credit)
| # | Customer | Phone | Orders | Spent | Last Bought | Owes |
|---|---|---|---|---|---|---|
| No customer sales in this period. | ||||||
📣 Message customers
Messages go to the customers in the list above (change the filters to pick who) who have a phone number
Each customer gets their own message, so nobody sees anyone else's number. Sending them all automatically in one click needs an SMS service (such as Africa's Talking). It can be added later without changing anything here.
Pumice Performance
Same shared M-Pesa account — for the selected month
Pumice Sales
KSh 0
Pumice Purchases
KSh 0
Pumice Expenses
KSh 0
Pumice Net Profit
KSh 0
Withdrawn to People
KSh 0
Build Supplier Purchase Receipt
Add general inventory items (Pumice excluded)
Current Purchase Receipt Draft
| Item | Category | Qty | Unit Cost | Total | |
|---|---|---|---|---|---|
| No items added to current receipt yet. | |||||
| Receipt Total | KSh 0 | ||||
Remaining to allocate: KSh 0 (purchases must be fully paid — no debt allowed)
General Purchases Ledger
Filter and search finalized general purchases
| Date | Item | Supplier | Account | Qty | Unit Cost | Total | Action |
|---|---|---|---|---|---|---|---|
| No purchases logged yet. | |||||||
| Total Purchases | KSh 0 | ||||||
Build Customer Sales Receipt
Add general inventory items (Pumice excluded)
Current Sales Receipt Draft
| Item | Qty | Unit Price | Total | |
|---|---|---|---|---|
| No items added to current receipt yet. | ||||
| Receipt Total | KSh 0 | |||
Remaining to allocate: KSh 0
Quick Add Product
Register a new sale-able item with its price — e.g. Pumice White, Pumice Black — without leaving Sales
General Sales Ledger
Filter and search finalized general sales
| Date | Item | Customer | Account | Qty | Unit Price | Total | Action |
|---|---|---|---|---|---|---|---|
| No sales logged yet. | |||||||
| Total Revenue | KSh 0 | ||||||
Total Issued Credit
KSh 0
Total credit sales created
Total Loan Repaid
KSh 0
Recovered cash into accounts
Total Remaining Balance
KSh 0
Outstanding debt owed by debtors
Issue Direct Customer Credit Loan
Record a new credit sale directly to a customer
Customer Credit & Loan Ledger
Track balances, process partial repayments, or mark credit as fully paid
| Customer Name | Items | Total Debt | Paid Amount | Remaining Balance | Status | Action / Payment |
|---|---|---|---|---|---|---|
| No credit loans recorded yet. | ||||||
| Total Outstanding Debt | KSh 0 | KSh 0 | KSh 0 | |||
Product Catalog & Pricing
Add products and set their prices — these power the dropdowns in Sales & Purchases
| Product | Category | Cost Price | Selling Price | Action |
|---|---|---|---|---|
| No products added yet. Add one above. | ||||
Tip: click a price and type a new value — it saves automatically and updates the dropdown price in Sales & Purchases.
Stock Management & Adjustment
Manually add or remove stock, with optional reasons for audit tracking
Inventory Stock Levels
Auto-calculated from purchases minus sales + manual additions & removals
| Item | Purchased/Added | Sold/Removed | In Stock | Avg. Unit Cost | Stock Value | Status |
|---|---|---|---|---|---|---|
| Log purchases, sales, or manual stock to view inventory. | ||||||
Manual Stock Log
Audit history of manual stock additions and removals
| Date | Type | Item | Qty | Unit Cost | Reason / Comment | Action |
|---|---|---|---|---|---|---|
| No manual stock adjustments logged yet. | ||||||
Weekly General Expenses
KSh 0
Past 7 days accumulation
Monthly General Expenses
KSh 0
Current month accumulation
Yearly General Expenses
KSh 0
Current year accumulation
All-Time General Expenses
KSh 0
Cumulative expenses
Log Operating Expense
Track general costs (Rent, Salaries, Utilities, Transport, etc. - Pumice excluded)
General Expenses Ledger
Complete record of business operating expenses
| Date | Expense Name | Category | Account | Qty | Amount | Action |
|---|---|---|---|---|---|---|
| No expenses logged yet. | ||||||
| Total Expenses (Filtered) | KSh 0 | |||||
Log a Cash Injection
Capital added by owners or investors — not revenue
Transfer Between Accounts
Move money from one account to another (e.g. Pochi to Moneybox)
Capital Injections Ledger
| Date | Source | Account | Note | Amount | Action |
|---|---|---|---|---|---|
| No cash injections logged yet. | |||||
| Total Injected Capital | KSh 0 | ||||
Account Transfers Ledger
History of internal fund movements
| Date | From Account | To Account | Note | Amount Transfered | Action |
|---|---|---|---|---|---|
| No account transfers logged yet. | |||||
Profit Spreadsheet
Revenue, cost of goods, expenses and net profit — All-Time
| General Revenue | |
| General Sales Revenue (Paid Cash/Mpesa/etc) | KSh 0 |
| Credit Sales Outstanding (Owed Debt) | KSh 0 |
| General Cost of Goods Sold | |
| General Purchases (COGS) | KSh 0 |
| General Gross Profit | KSh 0 |
| General Operating Expenses | |
| Total General Expenses | KSh 0 |
| General Net Profit | KSh 0 |
| General Profit Margin | — |
| Singular Pumice Account Summary | |
| Singular Pumice Net Profit | KSh 0 |
| Financing (not part of profit) | |
| Cash Injected by Owners/Investors | KSh 0 |
Quick Add General Operating Expense
Rent, salaries, utilities, transport, etc.
How this is calculated
Gross Profit = Total Realized Sales − Total Purchases (COGS).
Net Profit = Gross Profit − Total Operating Expenses.
Pumice is accounted singularly and does not bleed into general COGS or sales.
Cash injections fund the business but are not counted as revenue or profit.
Gross Profit = Total Realized Sales − Total Purchases (COGS).
Net Profit = Gross Profit − Total Operating Expenses.
Pumice is accounted singularly and does not bleed into general COGS or sales.
Cash injections fund the business but are not counted as revenue or profit.
Team Activity
Who added, edited, or deleted what — across the whole shared business
Connect to the server to see team activity.
Count your money
Count what is really in each place, type it in, and see if it matches what the app expects
| Account | App expects | You counted | Difference |
|---|
Leave an account blank to skip it. Green = matches, amber = more money than expected, red = money missing. Saving only records the check; nothing in your books changes unless you press Adjust.
Past counts
Every check anyone on the team has saved
| Date | Account | Expected | Counted | Difference | By | Note |
|---|
People with access
Everyone here sees and edits all the business data. The owner can switch each person's 8 pm summary email on or off
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Invite someone
They can then sign in with Google or sign up with this email
🔒 Safety settings
Only you, the owner, can change these
Backups, restoring data and managing the team are always owner-only. New devices must enter an emailed code the first time they sign in.
🕵 Recent sign-ins
Who tried to sign in, from where
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📲 Install on your phone
Opens full screen from your home screen, loads faster, and shows your last data even with a poor connection
Profile Image
Upload or update your profile picture
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🔐 Vault Security
Your data is encrypted on this device with this password
📧 Daily Summary Email
Every evening at 8 pm everyone on the team gets the day's sales, purchases, expenses and balances by email
💾 Backup & Restore
Download all your business data as a file, or restore it from one
Restoring replaces all current sales, purchases, stock, loans, expenses and Pumice records with the file's contents. A safety copy of your current data is downloaded first.
Workspace Comments & Notes
Leave notes, reminders, or feedback
Recent Comments
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